Job Search Jobs In Melbourne Western Suburbs

Now Displaying 60 of 60 Job Search Jobs




  • Administration Support

    Answering all incoming calls in a timely and courteous manner. Full time administration assistant required for a community psychology practice in Yarrambat....

    location Melbourne VIC 3091, Australia


  • Administration Support

    Answering all incoming calls in a timely and courteous manner. Full time administration assistant required for a community psychology practice in Yarrambat....

    location Melbourne VIC 3091, Australia


  • Administration Officer

    We offer multiple training courses in Child Care, Security, Building and Construction, Individual Support, and many more....

    location Melbourne VIC 3000, Australia


  • Office Administrator

    ï‚· Experience in a similar role (preferably a minimum of 2 years of experience). ï‚· Promptly attend to incoming telephone calls, forwarding calls to appropriate...

    location Melbourne VIC 3000, Australia


  • Office Administrator

    Well presented at all times. IT - Implement and manage new and efficient internal systems processes. Managing and coordinating the general administration...

    location Melbourne VIC 3145, Australia


  • Administration Officer

    The role involves a range of tasks including reception, data entry, appointments, using Excel, Quickbooks on Line and in house scheduling software, receipting...

    location Brunswick Rd, Melbourne VIC, Australia


  • Operations Assistant

    Well presented with excellent written and verbal communication. Specialist freight forwarding company with small team requires Operations Assistant....

    location Gladstone St, Moonee Ponds VIC 3039, Australia


  • Membership Officer

    Applications must include a cover letter addressing the key selection criteria set out in the position description, together with a resume, both of which should...

    location Melbourne VIC 3000, Australia


  • Contract Support Administrator

    The Company Upstream are industry pioneers in Managed Document Solutions offering a powerful suite of technology that we customise to your business needs. Our tailored software solutions integrate to resolve business challenges, deliver efficiencies, alleviate your administrative burden, improve and streamline business processes and assist in meeting regulatory compliance requirements. The Role We are currently looking for an experienced and enthusiastic Contracts Billing Administrator to join our friendly and diverse team based in Melbourne. You will be responsible to process vendor service invoices, contract expiry reporting, reconciliations, new customer welcome packs, customer invoicing and provide sales with relevant data for contract reviews. Your key responsibilities will include · Loading and maintaining contracts in our system · Process finance payouts and cancellations accurately, within various systems. · Prepare and produce monthly contract invoices · Maintain accurate fleetdevice listings · Update customer details and device location · Ensure monthly reads are received, entered and missed reads are kept to a minimum. · Process invoices and provide meter reads to external service providers where required. · Produce and send department summaries to customers. · Ensure all contracts are invoiced accurately and on time. · Produce contract volume reconciliationsreports upon request. · Ensure price increase reports are run and sent to sales managers monthly. · Assist the Contract Billing, Contract Management and Contract Settlement teams when required. · General administration duties as required. The Person To be successful in this position, you will have Exceptional communication and interpersonal skills A positive attitude The ability to build strong relationship with internal and external customers Intermediate MS Excel skills Strong attention to detail and enjoy negotiating with customers and investigating their issues Strong analytical skills and the ability to understand complex contracts The ability to meet deadlines on a daily and weekly basis If you enjoy working in a friendly, supportive team, love problem solving and like a diverse and challenging role, please apply now

    location South Ct, Surrey Hills VIC 3127, Australia


  • Administrator

    With more than 10,000 people across five continents and the Pacific region, GHD is one of the worlds leading engineering, architecture, environmental and construction services companies. Committed to the success of our clients and the communities in which we operate, we have an ongoing requirement for high-calibre professionals to join our global network. As part of our Victorian operations, our Melbourne office has an exciting opportunity for an Administrator to join our close knit team and deliver support services to our consultants. We are looking for an experienced professional who can demonstrate An ability to be flexible, adapt to the changes of the business and multi task Be organised, with an ability to prioritise tasks in a dynamic role Be team oriented with an ability to adapt your approach to individual team members Be able to work under time pressure and deliver within deadlines An ability to quickly learn and follow formatting and presentation guidelines Be able to develop and build internal networks and relationships. To be successful in this role you will have well developed communication and interpersonal skills and be self-motivated and enthusiastic, with a great eye for detail. You will have minimum 5 years™ experience is a similar role. As an integral part of the team, on occasion you may be asked to contribute additional hours to assist the team in meeting deadlines and meet the requirements of your role. Essential to this role will be your advanced skills using Microsoft Office and Adobe InDesign packages and your ability to quickly learn new programs and systems. GHD support a culture that is truly diverse, collaborative and social. We believe in feeling free to be yourself at work and that balancing work and life commitments is the key to happiness. With a workplace rich in diversity of thought, background and experience “ we™ve got what it takes to deliver amazing outcomes for our clients. If you are ready for your next challenge and excited about our career opportunity, we are waiting to hear from you. To apply, please submit your application via httpwww.ghd.comcareers. Alternatively, for a confidential discussion please call Bridget O™Sullivan, Recruitment Business Partner, on 03 8687 8000.

    location Melbourne VIC 3000, Australia


  • Receptionist - Dental Clinic

    Australian Unity is a national health, wealth and living organisation with 1 billion in revenue, providing services to more than 750,000 Australians. We are a mutual organisation with over 320,000 members and employ over 7000 people. Our purpose is to help people thrive. Your work at Australian Unity will be focused on helping others to thrive, and so we seek to create a work environment that supports you to thrive in your career. Our offering is to provide products and services that provide personal and community value. We have more than 175 years of experience helping our customers to thrive. We operate with commercial principles and with a strong social purpose to create community value. You will make a difference through the care and service that our clients and residents rely upon, to make their lives better. We challenge the traditional model of care, promote independence, offer flexibility and equip you with the skills to ensure our people can enjoy a better quality of life. Your opportunity We are currently searching for Multiple Receptionsts to start ASAP in our Collins St South Melbourne Clinics In this role you willl provide exceptional patient care and customer service in our busy and innovative Dental Centres. You will be responsible for answering all phone calls, handling enquiries and assisting with administrative tasks. You will be a main point of contact for all patients and will therefore be responsible for ensuring that the daily operations of the practice are carried out smoothly and efficiently. The role will involve providing exceptional customer service, attending to any issuescomplaints swiftly and monitoring all day to day communication. You will therefore hold strong communication skills, combined with the ability to build positive and warm working relationships with our patients. All about you We are seeking a self-starter who promotes innovation, inspires great thinking and produces great results. Having come from a similar role within Dental or Health Services, you will demonstrate the following skills, knowledge and experience Superior customer service, communication and telephone manner Experience performing a range of administrative tasks Excellent time management and a high energy and efficiency with deadline Impeccable grooming presentation standards Productive and adaptable nature Competent keyboard skills, experience in operating modern office equipment and applied knowledge of Microsoft Office 2000 (Word, Excel, Outlook and PowerPoint) In return for your hard work and dedication, Australian Unity invites you to be part of our organisation that fosters a diverse workplace, supports many charities and environmental initiatives. We are committed to ensuring our people are œwell looked after through a competitive rewards and benefits programs including Competitive salary Career progression and ongoing training and support General Insurance discounts Financial Planning advice Flexible Work Arrangements Community and Parental leave Public Holiday Exchange and more. Your environment Australian Unity delivers careers and experiences that are challenging, rewarding and differentiated by our wellbeing ambition. Our ambition is to become Australia™s leading wellbeing company. We look for people who fit that ambition and who share our way of being “ to be bold, warm and honest in everything we do. To make an application, please click apply to complete the Australian Unity application form and upload your current resume. If you require further information please visit www.australianunity.com.au. Join us and thrive For more information please contact Trent Buckland in the Talent Acquisition team.

    location Moorabbin Airport Corporation, 66 Bundora Parade, Moorabbin Airport VIC 3194


  • CUSTOMER SERVICE ASSISTANT

    location Brunswick Rd, Melbourne VIC, Australia


  • Finance & Administration Trainee ID1780

    Australian Industry Group Training Services (AiGTS), a National Group Training Company affiliated with Australias peak employer organisation Ai Group, requires a finance and administration trainee to work in a vibrant, happy and small team environment based in Melbourne (St Kilda Road surrounds). You will assist the payroll team with processing 500+ pays each week as well as learning banking and other finance functions. You will also be required, but not limited, to perform clerical and administration duties such as filing, mail, and maintaining databases. You will be interested in working with numbers and have a desire to be extremely accurate. Excellent keyboard skills are a must as this role has a high degree of data entry. Great attention to detail and a good work ethic, is essential. This is an entry level position where you will be provided with training to obtain a qualification. Some understanding of basic accounting will be very highly regarded but is not essential. Year 12 is a requirement, with a preference for mathematics and accounting subjects. This is an entry level role ideally suited to a school leaver with some work experience. Position will include mathematical aptitude testing NB This is an entry level Certificate III Qualification. Ai Group Apprentice and Trainee Centre is an equal opportunity employer - Aboriginal Torres Strait Islander people are encouraged to apply. Applications must include a covering letter and a resume.

    location St Kilda Rd, Melbourne VIC, Australia


  • Administration Assistant

    About Us Innovators. Collaborators. Game Changers. Risk Takers. We™re searching for passionate people who are driven to accelerate their careers through a professional network that™s revolutionising the financial services industry. Crowe Horwath has over 80 offices across Australia and New Zealand, and more than 2,500 staff. With international ties to one of the largest global account firms in the world, discover how you can progress your career and grow with one of Australasia™s leading financial service firms. So what are you waiting for? Let™s talk about where Crowe Horwath can take you. The Opportunity Our growing accounting firm is looking for a committed Administration Assistant to join our dynamic national business. Located in our Melbourne office, this position is a full time, permanent role, offering the successful candidate unique career progression. This is a fantastic opportunity open to entry level candidates who are interested in kick-starting and developing a professional career. Responsibilities include Introductory administration tasks Liaise with clients in a client service capacity Maintain existing client data in the database Recording and distributing incoming and outgoing mail as required Supporting a team of client services staff members Assisting with reception as required We are looking for candidates who Neat, professional presentation Clear verbal and written communication skills Show initiative, enthusiasm and a can do attitude Strong attention to detail Proficient in Microsoft Office suite Interest in progressing a career in business services 6 - 12 months junior administrationreception experience or other customer service role (preferable, not essential) Interested? If you are interested in joining Crowe Horwath, please apply with your cover letter and resume. Find out more httpwww.crowehorwath.com.au

    location Melbourne VIC 3000, Australia


  • Administration Assistant

    Progressive Peak body for Dementia Part time 0.5 EFT opportunity Attractive salary packaging options Dementia Australia is the new voice of Alzheimer™s Australia, and the peak body representing the interests of people with dementia, their families and carers. We are currently seeking an experienced Administration Assistant to join our team based in Hawthorn on a fixed term contract for 12 months. You will provide administrative support to the General Manager and administrative and clerical services to support the programs and services delivered by Dementia Australia. You will be responsible for Providing administrative assistance to the General Manager, including calendar management and travel bookings Agenda preparation and minutes Collating program and budget materials Providing reports and summaries Supporting individual team members as required General administration and other ad hoc duties as required Key Selection Criteria Demonstrated skills and experience in a range of administrative activities supporting senior staff. High level of written and oral communication skills including the ability to effectively communicate with staff, carersfamily members and a range of service providers. Demonstrated intermediate or above proficiency and experience with Microsoft Windows applications including Word, Excel, PowerPoint and Outlook. Strong organisational, time management, administration and planning skills. Demonstrated ability to work as a member of a team whilst also taking initiative and problem solving independently. Ability to prioritise workload demands and cope calmly, effectively and efficiently under pressure. This is truly an exceptional opportunity for the right individual to further develop their career and make their mark in a progressive peak body. If you thrive on activity and are looking for the next challenge, we would like to hear from you. The position description can be found on our website here httpswww.dementia.org.aucareers To apply, please email a resume accompanied by a cover letter addressing your response to the key selection criteria to Recruitmentdementia.org.au Applications Close - Tuesday February 12, 2019.

    location Hawthorn, Hawthorn VIC 3122, Australia


  • Sidekicker Office Manager

    location Melbourne VIC 3000, Australia


  • Resource Planning Officer

    Convenient CBD Location Full-Time, Continuing Position 77,090 - 83,447 p.a. + 17 Superannuation Our Organisation RMIT is a global university of technology, design and enterprise. Our mission is to help shape the world through research, innovation, teaching and engagement, and to create transformative experiences for our students, getting them ready for life and work. The School of Science is One of RMITs top-performing research schools, we deliver research that addresses the real life questions essential to Australias innovation agenda. In the 2018 QS World University Rankings by Subject, RMIT is 11th in the world (highest ranked in Australia) in Art and Design, and 26th in the world (fourth highest in Australia) in Architecture and the Built Environment. We are also among the world™s top 100 universities in Engineering (Civil and Structural Electrical and Electronic and Mechanical, Mechanical, Aeronautical and Manufacturing) Accounting and Finance and Business and Management Studies). RMIT University is an Athena SWAN member and the College of Science, Engineering and Health is central to driving improvements in gender equality, diversity and inclusion, particularly in the Science, Technology, Engineering, Mathematics and Medicine (STEMM) disciplines. The Role Responsibilities The Resource Planning Officer will provide project management and administrative support on key processes related to academic delivery and management of School of Science course and program delivery. You will work collaboratively with staff across the School to drive and support activities such as academic course delivery planning, workload allocation, casual engagement and school timetable coordination. Skills Experience Required You will have effective organisation skills in the planning, development, implementation, operation and review of programs and initiatives. Your ability to work independently, use initiative and prioritise tasks in a demanding environment and ability to analyse datasets to ensure quality and efficiency will be essential to your success in this role. Furthermore, you will possess demonstrated commitment to quality and continuous improvement, with proven ability to interpret and apply policies, procedures, and systems consistently. To Apply For further information please contact Boogie Balsan on +61 3 9925 3012 or to view a position description visit yourcareer.rmit.edu.au and search using job reference number 572809. Applications close on Sunday 17 February 2019. Applicants are requested to separately address the key selection criteria as outlined in the Position Description. This role will require satisfactory confirmation of a Working with Children Check. RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal andor Torres Strait Islander community.

    location Melbourne VIC 3000, Australia


  • Senior Document Controller

    Exciting new dynamic role at Melbourne Airport Permanent full time role Great team great staff benefits Melbourne Airport is proud to be one of Australias premier transport hubs and Victorias gateway to the world, connecting us to the global marketplace. We are committed to enhancing the traveller experience across every aspect of our organisation to deliver our vision of being an airport Melbourne can be proud of. Currently in an exciting phase of growth, we are delivering a strong pipeline of projects, infrastructure development and rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people. We are currently looking for an experienced Senior Document Controller to join our team The Document Controller is responsible for managing the framework, governance and content of documents (operating manuals), communications (project briefs) and presentations for the Aviation Operations team while ensuring their accuracy, quality and integrity. The successful candidate will develop and maintain record retention policies and process that safe guard information and enable the retrieval of data more effectively. The Document Controller will also develop a process for end user acceptance of change or new policy, process and procedure and ensure historic records are readily available. This role will be critical in the risk of outdated reference manuals and documentation being used by Operational teams. Key Responsibilities of the role Include Create and maintain relevant templates to support the development of operational policies, process and procedures. Create a document framework (i.e. manual structure, briefing note structure, etc.) to enable ease of use for author and end user. Document the review and sign-off process for Aviation Operations to optimise the efficiency in processing approval requests, RFIs, reports, etc. Create a centralised depository to store and manage documents and communications. Generate the various document control reports as required, including the status of outstanding RFIs. Develop and implement the archive plan. Continue to develop and maintain an overarching Document Control policy and procedure that will meet the requirements of APAM and its key stakeholders. Ensure any policy or process change as a result of a project, business improvement or BAU initiative is reflected in the relevant manuals and documents. Authoring, in conjunction with the business SME, of revised policies, process and procedures to minimise their impact for the traveller and meet operational function and compliance. Create and maintain relevant templates to support the development of communications (project briefings, presentations, etc.). Create and maintain a stakeholder registry and communication cycles. Ensure policy and process changes and communicated to relevant stakeholders in a timely manner. Responsible for maintaining and developing the Aviation Operations Interface SharePoint (Albert) site for APAM document collaboration and storage. Store, manage and track documents for the Aviation Operations team. If required, provide training to employees on record management procedures and policies. Support the Aviation Operations Interface team members by developing and maintaining documents such as meeting minutes, drawings specifications, approvals and related items. The ideal candidate A proven track-record of effective document management. High attention to detail demonstrates methodical work practices and works with a sense of urgency. Highly-motivated, self-directed and the ability to work independently. Able to work in a fast-paced and deadline driven environment, maintaining focus and carrying out tasks in a timely and accurate manner. Dependable and trustworthy with complex and sensitive documents. Demonstrated ability to prioritise, manage time well, multitask and troubleshoot. Strong interpersonal, communication and customer service skills. Ability to identify issues and follow through on resolution utilising clear and logical thinking. Proficient in the use of MS Office suite, and SharePoint as a minimum. By joining the team at Melbourne Airport, you will work within a friendly, high performance culture with a focus on our people and their development. Some of the benefits our people enjoy include Free car parking 365 days of the year for both business and personal use Flexible working arrangements and on-site childcare facilities Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus) plus many more..... To apply please click on the Apply button below and complete our online application form.

    location Melbourne VIC 3045, Australia


  • Scheduling Administrator

    ORIGIN - AUSTRALIA™S LEADING INTEGRATED ENERGY COMPANY The Scheduling Administrator is part of National Response Centre and reports to the Service Delivery Manager, NRC. The Scheduling Administrator is responsible for assistance to Acumen On Site Services Team. The key focus areas of this role are Optimise field service work, planning and allocating jobs to be logistically sound, efficient and an effective use of resourcing Managing client stakeholder conversations in compliance with direct client guidelines ensuring a positive end customer experience Participate actively in problem solving and finding solutions for scheduling difficulties and challenges in consultation with and support from Work Force Controller and other stakeholders Day to day liaison with field resources and supervisors as well as client stakeholders, responding to enquiries and feedback in a prompt, efficient and supportive manner Inbound call management of retail and customer enquiries relating to the scheduling of appointments or prioritised requests Outbound call management to retail customers to confirm site readiness, schedule appointments and or notify of changes to planned installation activities Attend to day to day rescheduling to cover unplanned leave and changes in resourcing availability Respond to email enquiries requesting job status updates, urgent scheduling requests and escalations Continual business process improvement initiatives that lead to development and maturity of service Provide support as requested by colleagues in the AOS Services team Responsibilities Efficient and proactive delivery of all administrative functions connected with the scheduling and dispatch of all field services activity to both Acumen and Contracting technicians Have comprehensive understanding of adhoc and automated scheduling methods Ensure Internal External parties are regularly updated on HSE, Operational manual ISO 9001 to ensure that they are compliant and Acumen and NRC maintains compliance Ensure policy and process that govern the way Acumen On Sites Services work is the most efficient for Acumen and its customer base Have an understanding of the Market Settlement and Transfer Solution (MSATs) as it relates to a Meter Provider business Responsible for the data related to the issuing all metering work Manage all exceptions resulting from resourcing changes, site related issues including weather Is This You? Minimum of 2 years relevant experience in a scheduling administrative role Good organisational and communication skills Ability to work in a fast moving, highly compliant environment Prioritisation and time Management skills Proficient in Microsoft applications Experience with other system applications Demonstrable skills in buildingmaintaining relationships with supplierstakeholders Efficient and accurate data entry skills Solid computer literacy - above average competency with Microsoft suite of products such as Word, PowerPoint and specifically Excel Experience with metering in the NEM is not essential, however is desirable The incumbent should present professionally, be articulate, competent, discrete, flexible and have the ability to work extended hours where required We embrace the diversity of our people and flexible working arrangements to ensure our workforce is representative of the communities that we serve. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. MAKE AN IMPACT ON AUSTRALIAS ENERGY FUTURE If dynamic and challenging career opportunities and workplace flexibility are important to you, go with the employer that thinks differently.

    location Melbourne VIC 3000, Australia


  • OFFICE ADMINISTRATION CLERK

    location Keilor Park Drive Exit, Keilor East VIC 3033, Australia


  • Administration and Rostering Officer

    Administration and Rostering Officer - Fixed Term Part-time hours Great opportunity to join a growing program in the not-for-profit sector and be a key player in coordinating and administering domestic and home garden services for older adults, which enhances their ability to live independently in the community. About the Role We are seeking a self-motivated, well organised person who can collaborate and effectively engage with stakeholders to ensure the success of our Older Adults program. Key responsibilities are to Liaise with internal and external stakeholders to coordinate the seamless delivery of domestic and home garden services for older adults living independently in the community Administer My Aged Care referrals and schedule rostering shifts to meet client needs within designated timelines on Carelink+ (training will be provided) Undertake administrative and data entry tasks, including preparing documents and reports for management. Assess service deliverables and record feedback and incidents Process accounts and invoices and ensure program operates within budget. Contribute to documentation readiness for internal and external audits Work independently and as part of a team Actively participate in regional activities. About You Ideally you will have Experience in community services and an understanding of and interest in the diverse needs of older people living in the community Excellent interpersonal and communication skills with the ability to liaise and negotiate with a range of stakeholders in a respectful and positive manner Experience in an administration role within a fast-paced and complex organisation Exceptional organisational skills and ability to prioritise multiple tasks and meet deadlines Demonstrated ability to work in a high volume environment and coordinate rostering services to meet demand Competent data entry skills with a high attention to detail Pro-active and solution focused approach to getting the job done Computer literacy, particularly Excel and database management (experience in Carelink+ an advantage) Ability to work autonomously and as part of a team and actively participate in regional activities Knowledge of Home Care Common Standards would be advantageous. Why You Should Apply? Join a vibrant and innovative not for profit organisation committed to an integrated approach to service, and help make a positive difference in the lives of over forty thousand people each year. Values and the way we interact with each other and our customers are extremely important to us. We Care, We Listen, We Engage, We Deliver. We strive to provide seamless coordinated care. Whilst we are not there yet, we are constantly working on our processes with a commitment to service, advocacy and innovation to achieve this. We are situated within the community and in most cases close to major shopping precincts. We offer a family friendly workplace and Not For Profit Salary Packaging is available. About EACH A contemporary not-for-profit EACH provides a range of health disability, counselling and mental health services to the community. From humble beginnings established in the Outer East of Melbourne over 44 years ago, committed teams at EACH now consist of over 1300 staff across 65 sites throughout the eastern states of Australia. Together we support over 40 000 clients annually. At EACH, our vision is for a healthy and inclusive community. Our values promote Customer Centricity, Social Justice, Service Excellence, Innovation and Collaboration - and these underpin the way we work and deliver our services. You can find out more about us here - httpwww.each.com.au We recognise that not everyone experiences life equally. Our focus is about creating opportunities for equitable outcomes. No matter what someones starting place, we will support them to achieve their goals. We embrace diversity in all its forms and respect everyones strength and contributions irrespective of gender, ethnicity, culture, religious beliefs, sexual orientation and political views. Next Steps Applicants are requested to submit a resume and cover letter outlining their suitability for the role. For a full position description andor to apply on line please visit our Careers Centre at httpeach.recruitmenthub.com.auVacancies. For specific information about the role, please contact Julie Fleming, NDIS and Aged Care Manager, julie.flemingeach.com.au, 9485 4600. Shortlisted Applicants will be contacted by 13022019 Interviews are expected to take place from 14022019 Vacancy closes 5pm 12022019 We recognise the benefits that diversity and inclusions brings, and in turn encourage people from all backgrounds, abilities and identities to apply to our vacancies. Please note that all appointments are subject to one or more of the following forms of pre-employment safety screening checks including Police Record Check, Working with Children Check, Disability Work Exclusion Scheme Check, Reference Checks and APHRA Registration Check.

    location Melbourne VIC 3076, Australia


  • Team Assistant

    The successful candidate will be required to produce a current police check and possibly undertake a Pre-Employment Medical including drug and alcohol screening...

    location Campbellfield VIC 3061, Australia


  • Executive Assistant

    The Role and Culture It™s such an exciting time to consider Latitude Financial Services. We are growing fast and the pace is hectic and exciting. We are seeking a down to earth, friendly EA to support one of our Executive General Managers whilst also providing administrative support to the team and sometimes Board members. Complex diary, meeting email management - maintaining the board and executive operating tempo. Executive Presentations - Preparation and formatting of PowerPoint presentations and papers for board meetings, internal town halls and external meetings Organising travel arrangements and accommodation Office Support - Manage all regulatory and related bodies correspondence, managing a contact point matrix and constantly updating distribution list for all key external contacts. Events Management About You A gate keeper but not a blocker, you can pivot to changing priorities and are cool under pressure. You™ll have a minimum of 5 years plus experience in an EA role supporting a senior leader and happy to support the wider business. Advanced MS Office and Outlook whizz Excellent written (including pulling together great reports and presentations) and engaging oral communication skills. Refined stakeholder engagement skills, internally and externally. Professionalism, confidentiality, integrity and discretion. About Us We are the challenger brand in the market with high aspirations to make a difference and obsessed by better outcomes every day. Our business model includes a growing Direct- to- Consumer business in both personal lending and credit cards, as well as a partnership model for white label lending and credit cards. We operate in a dynamic environment within a business that is investing heavily in technology. We are in the process of transforming our business, placing our customers at the center of everything we do and diversifying our business. It™s an exciting time to be a part of Latitude Financial Services, you™ll be seeing more of us soon What are the Perks? We offer a great salary and bonus, genuine flexible working arrangements, an opportunity to access an extra week of leave, volunteer and giving programs and an extensive list of great retail and technology discounts. Our head office in Docklands sports a subsidised café, obligatory games room, wellness centre with a full-time nurse and spectacular customer focused collaboration spaces. All of this enables you to bring your ambitious, authentic self to work every day.

    location Docklands VIC, Australia


  • Receptionist

    location Tarneit VIC 3029, Australia


  • Sales Support Coordinator

    location Moorabbin Airport Corporation, 66 Bundora Parade, Moorabbin Airport VIC 3194


  • Administration and Customer Service

    location Mitcham VIC 3132, Australia


  • Client Services Officer

    location Melbourne VIC 3000, Australia


  • Office Support

    location Docklands VIC, Australia


  • Fashion Footwear Production Controls & Administration

    location Melbourne VIC 3000, Australia


  • Customer Service / Sales Representative

    location Melbourne VIC 3000, Australia


  • Programs & Events Administration Support Officer (F/T)

    location Docklands VIC, Australia


  • Executive Assistant

    location Melbourne VIC 3000, Australia


  • Accounts Payable Supervisor

    About Orora Our name may not be instantly recognisable, but chances are, our packaging touches your life every day From cartons, bottles cans through to innovative point of purchase displays and recycling solutions, we help our customers package and present their products for maximum appeal to you, the consumer. Whilst we are amongst the world leaders in containing everything from washing powder to wine there is one thing we will never want to contain¦ You and your passion About the Role The Accounts Payable Supervisor will be responsible for day-to-day transaction processing for AP activities and assisting the Purchase to Pay (P2P) Manager in workload management, supervising associates in transaction processing vendor queries, and conducting data and process analysis as required. What will this role involve? Lead, direct and manage the Accounts Payable function Responsible for managing all Orora accounts payable, accruals and reconciliations Provide feedback and coaching based of performance assessments and process improvements Support delivery of Key Performance Indicators (KPIs) and ensure they are clearly tracked for each process under the remit of the AP team Report on performance based on standards defined in SLAs, and KPIs, to key customers and the P2P Manager, and report on any issues that may affect performance Ensure vendoremployee queries are resolved and communicated in a timely manner Ensure all invoices are accurately recorded into accounting systems within agreed turnaround times Monitor non-compliance on AP policies and processes and work with P2P Manager, Business Groups and vendors in improving compliance Drive process improvements and efficiency into the invoice processing function, ensuring common processes are applied to all agencies and leading practices are adopted through staff training and system enhancements Ensure on-going compliance with internal control policies and procedures Support master data maintenance as and when required, including data cleansing and requesting creation of new records Ensure BAU activity is performed effectively and constructively to support the business to achieve their operational goals without compromising governance standards Keep up to date with literacy across emerging tools that will help in our Automation journey “ Blue PrismEsker What will you need to be successful in this role? Experience with global end-to-end Procure to Pay processes Experience working in a Shared Services Centre focused on Finance Accounting activities Understanding of AP procedures and concepts, including GST legislation and systems (SAP) Experience managing a team with high transaction volumes Good knowledge of associated controls and procedures for AP Ability to provide high level of customer service for the AP process Ability to think logically, critically and analytically Working with FX “ relationships with banks Developing working relationships with customers, suppliers, peers and subordinates Excellent communication skills Strong organisational skills Interested? If you know this sounds like the right move for you then please send us your details via the apply button. We also invite enquiries from individuals who may not necessarily be actively looking for their next role, but could be tempted if the right opportunity came up. This could be it¦so feel free to call us for a confidential chat. Contact Annik Pearson on +61 3 9730 5451 or annik.pearsonororagroup.com Interested candidates are informed that no recruitment agencies have been briefed on this role. Your best means of applying is to Orora directly. Whilst we recognise the value of recruitment agencies we won™t be accepting introductions from third parties on this occasion so thanks in advance for letting us get on with it

    location Melbourne VIC 3000, Australia


  • Service Coordinator - South East Melbourne

    About us Onetrak is a major heavy equipment supplier within the construction, forestry, waste and extractive industries of Australia. We are looking for one more Service Coordinator to join our Victorian branch in Melbournes South East. About the role Your main duties and responsibilities will be Manage scheduling and prioritising of service bookings for both internal and external customers Provide first point of contact for customers through incoming service calls and contacts Drive service sales through proactive engagement with customers Invoice service jobs in a timely manner in line with business requirements Manage service work in progress in line with broader business requirements The ideal candidate will possess the following attributes Autonomous in operating and proactive approach to your work with experience in supporting a service operation Heavy equipment technical experience or trade qualification is preferred Experience in a similar industry is preferred but not essential Customer-focused attitude and be committed to providing efficient internal and external customer service Willingness to contribute to the overall operations of the branch and head office. Excellent communication skills, including a great attention to detail This is a diverse and dynamic full time role located in Melbournes south east in the industrial suburb of Hallam. This new role is available due to the expansion of the business. It is an excellent opportunity for someone looking to progress their career with a continually expanding company. For queries regarding the position please call Service Manager, Marie Grundell on 0429 806 039 To apply please go to the Apply button on Seek. Applications close Wednesday 13th February, 2019. Onetrak is proud supplier of Tigercat, Hidromek, Striker, Fuchs, Dressta, we also service all makes including Hyundai, Caterpillar, Hitachi, Komatsu, Case, John Deere, Kubota, Volvo, Sennebogan, Liebherr.

    location East Melbourne VIC 3002, Australia


  • Customer services officer

    location Brandon Park Dr, Wheelers Hill VIC 3150, Australia


  • Administration Support

    location West Melbourne VIC, Australia


  • International Enrolment Support Officer

    About the Opportunity We are currently seeking an enthusiastic, driven International Enrolment Support Officer to provide high-level administrative support in relation to all new international enrolments. This role involves critical administrative tasks associated with the enrolment of new students from application through to registration, with a focus on accuracy of data, and compliance with internal and external processes and procedures. As the International Enrolment Support Officer you will operates in a high volume, high pressure and target driven environment and focusses on meeting expected international team targets. You will require a high level of product and industry knowledge relating to all aspects of student education and training. Main Responsibilities Processing, assessment and issuing of admissions documentation within agreed turnaround timelines, international admission requirements and international admission procedures and standards Ensuring timely and accurate processing of student applications, eCoEs and offer letters in order to maximise the conversion of enquiries into applications and enrolments Assessing student applications according to international admissions requirements Conducting Genuine Temporary Entrant (GTE) screening Liaising with onshore and offshore stakeholders, partners and education agents to gather admissions and GTE related documentation, communicate admission and GTE outcomes and feedback, dispatch offer letters and conduct appropriate follow up Working closely with International Sales Team to providing feedback on the performance of contracted Education Agents to ensure that appropriate training on enrolment and GTE requirements is provided This is a Permanent full-time position based in our Flinders Street Campus in Melbourne. You may also be required to travel interstate or work outside of normal working hours to attend events or meet required deadlines. Skills and Experience To be successful in the International Enrolment Support Officer position you will possess Previous experience in a similar position within the education sector preferably within international education A tertiary qualification in a relevant discipline or equivalent combination of relevant experience and education andor training Customer focused and able to deliver to a high level of service to internal and external customers Proven organisational and planning skills with an ability to manage competing deadlines while working under pressure Effective communication skills with a high level of attention to detail and commitment to quality To be considered for this position please address your suitability against the skills and experience in a cover letter and submit along with your CV when applying. About Laureate Australia Laureate Australia is part of a global network of passionate educators with 1,000,000+ students at nearly 60 institutions in 20 countries. Laureate Australia consists of Torrens University Australia (TUA) and Think Colleges (TC) and we live by the motto Here For Good. Our ambition is to revolutionise the world of education, increase student employability and make a positive impact. We believe in the power of education to transform lives, and we put our people and students at the heart of everything we do. We offer a number of staff benefits from tuition reduction on courses offered at TUA and TC, discounted private health and discounted dining and accommodation experiences at our campuses. Ready to make your difference? Join the Laureate Team by clicking œAPPLY now Closing Date 500pm Thursday 14th February 2019 Laureate Australia reserves the right to remove the advert prior to the closing date listed. Applications will be reviewed as submitted. If you have any queries regarding the recruitment process please contact our Talent Acquisition Team at yourcareerlaureate.edu.au. Job Reference Number 2873870 To know more about future opportunities sign up for job alerts at jobs.laureate.net or follow us on LinkedIn. Please note Visa sponsorship is not available for this position. All applicants require current and valid working rights for Australia.

    location Melbourne VIC 3000, Australia


  • Permanent Part Time Office Administration & Customer Service

    location Lower Dandenong Rd, Parkdale VIC 3195, Australia


  • Administration & Student Coordinator

    location Preston St, Coburg VIC 3058, Australia


  • VCE EXAM SUPERVISOR

    Keilor Campus Casual position leading the team supervising of General Achievement Test (GAT) in June and VCE examinations over an approximately three week period in October and November, ensuring the fair and consistent conduct of examinations in an environment that enables students to perform at their best. ABOUT OVERNEWTON COLLEGE Overnewton Anglican Community College is a co-educational Preparatory to Year 12 College catering for over 2,000 students across two campuses located in Keilor and Taylors Lakes. Overnewton Anglican Community College strives to be an inclusive learning community, providing a respectful environment where students aspire to excellence in a broad range of curricular and co-curricular opportunities. We value our Christian foundation, and the importance of parents as active members of our College family, as we work together, endeavoring to prepare each of our students to be mentally, physically and spiritually ready for life. Information about Overnewton College is available on the College website www.overnewton.vic.edu.au. ABOUT THE POSITIONS Expressions of interest are sought for the position of Chief Supervisor of VCE examinations. Training for this positions will be provided by the Victorian Curriculum and Assessment Authority. The position entails supervision of examinations under conditions set by VCAA. The Chief Supervisor™s role also includes some administrative responsibilities. The Chief Supervisor is expected to be available to supervise all VCE external assessments and during the second week of the September term break to conduct the practice examination week. In addition, must be available post 6pm each day for courier pickup. Prospective applications should note that the following conditions strictly apply Chief Supervisors cannot be Closely related to or associated with any students undertaking a VCE Unit 3 and 4 study in 2018. Teaching or tutoring any student in a VCE Unit 3 and 4 study in 2018. Closely related to or associated with any person engaged in teaching, tutoring or coaching any students undertaking a VCE Units 3 and 4 study in 2018, or any school personnel engaged in organising or checking external VCE assessment materials on behalf of a school in 2018. Employed by the school in any teaching (including CRT) or administrative capacity. Details of the above expectations and conditions will be discussed at interview. THE SELECTION PROCESS A preliminary short list of applicants will be prepared and interviews conducted by staff directly involved with the position. CONDITIONS OF EMPLOYMENT Overnewton College is an equal opportunity employer and enforces non-discrimination and safe working policies. All staff must be aware of and able to work within Occupational Health and Safety and Equal Employment Opportunity Legislation. The College™s campuses are smoke free. Overnewton College has a zero tolerance for child abuse and is committed to providing child safety, children™s wellbeing and protecting children from abuse. Ministerial order 870 requires Overnewton College to implement child safety standards and to accommodate and take the needs of all children (including but not limited to, Aboriginal and Torres Strait Islander children, children from culturally and linguistically diverse backgrounds, children with disabilities and children who are vulnerable) into account when creating a child safe environment. All staff must comply with Overnewton College™s Child Safe policies and related policies and procedures and take all reasonable steps to promote the safety of children. Casual hourly rates of pay, as determined by the Victorian Curriculum and Assessment Authority, apply. Details of employment conditions, including salary, can be discussed at interview. All non-teaching staff members are required to show evidence of a Working with Children (Employee) check. APPLICATIONS In the first instance, enquiries and applications should be directed to Mrs Andrea Turner, Human Resources Assistant Overnewton Anglican Community College 2-30 Overnewton Road KEILOR 3036 Or Email humanresourcesovernewton.vic.edu.au Telephone 03 9334 0000 EMAILED APPLICATIONS PREFERRED Closing Date for Applications 5 pm on Monday 11 February, 2019 Emailed applications will be acknowledged by email. If acknowledgement of your application has not been received after two working days, please contact the Human Resources Assistant, Andrea Turner (Ph. 9334 0000).

    location North Rd, Avondale Heights VIC 3034, Australia


  • Reception/Administration

    location Canterbury VIC 3126, Australia


  • Executive Assistant

    H1 Healthcare As a family business, we pride ourselves on our commitment to quality and providing caring solutions for both our clients and candidates. Our team members are a huge part of our larger family and share in our success. We are now seeking an Executive Assistant to support the CEO and Director of H1 Healthcare. This role will be suited to a Junior EA or those looking for a new challenge. Our growing team work extensively with clients and candidates across the disability, aged care, allied and acute healthcare sectors. We also have an office in central Sydney and Queensland. As an Executive Assistant, you will be responsible for providing administrative support to ensure efficient operation of both the CEO and Director. The Opportunity Located in trendy South Melbourne, you will be working with energetic, dedicated and supportive team members. We are looking for an EA, who can work autonomously and in a professional environment. You will need to have exceptional telephone manner, strong communication and time management skills. Your main duties will include but are not limited to the following General administration and support Booking travel arrangements Preparation of general correspondence and proof-reading Produce and distribute correspondence, memos, letters, emails etc. Draft minutes and meeting agendas Prepare meeting presentations Answer and direct phone calls Maintain and update data base™s Reconciliation of expenses The Reward Youll be joining a successful organisation, that are growing at a rapid rate. As we have emerged from a family business, we care about our people and spend a lot of time developing and nurturing you and your career. We want you to grow with us and be part of our success. We have strong beliefs in our culture here at H1. We want a team player who can bring a great sense of fun, along with professionalism and pride for the business. Not only will you be rewarded with an excellent base salary, but we will work with you to move your career in the direction that you want and invest in your professional development. Simply click Apply now or please call Anj on 1300 225 541 for a confidential chat.

    location Moorabbin Airport Corporation, 66 Bundora Parade, Moorabbin Airport VIC 3194


  • Administration / Customer Service Coordinator

    location Donnybrook Rd, Melbourne VIC 3064, Australia


  • Office Administrator

    location St Kilda Rd, Melbourne VIC, Australia


  • Customer Service Officer

    Opportunity to make a difference in peoples lives Interesting role with variety of duties Fulltime - located at Maribyrnong Our Company AudioClinic is part of a global organisation headed by a parent company based in Denmark, specialising in hearing health. At AudioClinic we add value to the lives of the hearing impaired and their families everyday. Our Culture We are proud to say at AudioClinic that our culture is shaped by a shared belief, that the restoration of good hearing will change lives We see ourselves as motivated, respectful, genuine and caring individuals. What drives every aspect of our team is focusing on our purpose of giving our clients the chance to live life to the fullest by restoring the joys of hearing. As a team we say that life is great when you are rewarded for doing something that matters. The Role AudioClinic has a fulltime opportunity for a skilled Customer Service Officer to join our team working at our Maribyrnong Clinic. You will be rostered full days Monday to Friday. We do require you to be flexible to assist at other clinics to cover for sickother leave requirements. You will work closely with our hearing impaired clients to provide them with the best possible service. Working alongside our hearing consultants you have the opportunity to make a difference in the lives of our clients. Main duties responsibilities Main reception duties, greeting our customers and dealing with general enquiries General administration tasks Maintain electronic and manual files Booking appointments Maintaining our database Minor hearing aid repairs (training provided) To be considered for this role you will need to possess the following Excellent communication skills both face to face and via the phone Strong attention to detail Ability to deal with people at all levels Positive attitude Patience and compassion Sound knowledge of MS office products Well presented Flexible approach Ability to accommodate changes to your roster at short notice to cover sickother leave. Please note Only shortlisted candidates will be contacted for interview

    location Melbourne VIC 3032, Australia


  • Group Executive Assistant

    location East Melbourne VIC 3002, Australia


  • Supplier Account Manager

    location Melbourne VIC 3000, Australia


  • Guest Relations Coordinator

    We have an exciting opportunity for a Guest Relations Coordinator to join JLL, and work as a part of a successful facilities team onsite with a law firm in Melbourne™s CBD. Your focus will be to manage continuous improvement of Facilities Management and Business Support Services, ensuring safe and compliant facilities are maintained at all times Beyond this, your key responsibilities Monitor inventory of stationary to ensure a balance between the cost of ordering, availability and risk of redundant stock Invoicing and billing Cover the receptionist responsibilities when the receptionist is on a break and as business requirement Booking travel as part of a national travel support team Setting up for all staff movements, new starters, departures etc. pigeon holes, name plate, security cards Coordinate quotes for repairs and maintenance Conduct regular floor walks throughout the tenancies Report all security incidents occurring on a security incident report Meeting rooms, catering client floor management, providing an afterhours catering support Couriers, mail and fax services Conducting ergonomic assessments To be successful, you will have administration experience ideally within a facilities management environment. You will be professionally presented with strong communications skills. You will have a proactive approach to your work with the ability to interact effectively with all levels, ability to work independently and have a proven ability to manage operational issues. Want to apply? Apply now on our Careers website, quoting the reference JSREQ29249. JLL is committed to developing and maintaining a diverse workforce. We encourage Aboriginal and Torres Strait Islanders applications and enquiries. Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submission will not be accepted.

    location Melbourne VIC 3000, Australia


  • Customer Service Officer

    location Mitcham VIC 3132, Australia


  • Administration/Reception

    The McKenzie Aged Care Group is a privately owned and family operated organisation committed to employing professional, caring and compassionate staff to uphold the organisational philosophy of ˜Our Family Caring for Your Family™. We don™t just talk about great care “ we deliver it. We currently have a vacancy for a experienced administrationreceptionist at our Newman on the Park facility located in Templestowe. This is an excellent opportunity to utilise and develop your skills and be part of a dynamic team. This position is part-time 5 days per fortnight. We offer successful applicants an outstanding workplace, beautiful surroundings and a positive and engaging culture. Our values driven organisation is committed to enriching the lives of our residents by providing care with compassion and respect, and by promoting the health, independence and social interaction of our seniors. If this sounds like you, and you have a genuine desire to work with the elderly, are compassionate and have a sense of fun, then we would love to hear from you. To apply for this position and join a positive company that has a strong focus on providing fulfilling careers visit please our website at www.mckenzieacg.com, click on the careers tab, then apply or view current vacancies and ˜sign up™ to complete the registration process. Enquiries Reception Ph 00 Applications Close 08022019

    location Victoria Ave, Mitcham VIC 3132, Australia


  • Regional HSEQ Systems Administrator

    From humble beginnings almost 70 years ago, John Holland has been driving positive change in Australia, and is now one of the nation™s leading infrastructure and property companies. We work in Australia, New Zealand and South East Asia offering services from infrastructure and property development, to rail and building. By finding solutions to complex challenges, we transform communities to make them easier to move around, more connected and better to live in. We are currently seeking a Regional HSEQ Systems Administrator to join our HSEQ team based in Abbotsford. You™ll be responsible for all data gathering, analysis and preparation to meet regional reporting requirements, coordinating and supporting the broader team with the preparation of EOI and tender submissions as well as administration support to the team as required. Key responsibilities of the role include Collate, analyse data and prepare HSEQ Reports (e.g. monthly business reports and regional summaries, audit results summaries, quarterly business compliance reports, and ad hoc HSEQ reports requested by key stakeholders). Support HSEQ team with the preparation of EOI and tenders through preparing schedules, statistics, HSEQ specific responses and attending SQE reviews. Track and follow up team members for submission of EOI and tender content. Prepare correspondence, reports, agendas and presentations. Maintain and coordinate HSEQ records in an efficient and professional manner including HSEQ Alert tracking, HSEQ Leadership Walks, Audit Reporting and other records as required. Maintain up-to-date information on the Crisis Management System. Minute taking, data entry and diary management. Coordinate and manage travel arrangements. Provide support andor basic training and information on creating and maintaining records in a database. Coordinate meetings and functions, including arranging meeting rooms, equipment, catering, notifying attendees and minutes. To be considered for the role, it is essential that you demonstrate the following Certificate IV in office administration Previous experience as a Health Safety Administrator is highly regarded, or broader ConstructionCompliance administration. Intermediate to advanced computer literacy skills is highly regarded. Experience in managing and analysing data and presenting data in innovative and user-friendly ways Use of electronic data and document management systems Good interpersonal oral and written skills and the ability to relate to a wide range of people at all levels. Exceptional organisational skills and detail focus with an ability to clearly establish priorities and multitask Experience providing support to a team High level of customer services with a proven ability to communicate effectively to drive positive outcomes with key stakeholders John Holland is up for the challenge of transforming lives. From Parliament House to the Alice to Darwin Rail Link, from the MCG™s Great Southern Stand to Sydney Metro, we™ve had a hand in the Australia we all know today. We are currently involved in delivering many of Australia™s largest infrastructure projects, as well as significant property and urban renewal projects. Whatever we face, the heart of what we do is creating people-centred solutions to complex challenges and opportunities. We think deeply about what we do and how it affects communities. We push boundaries and innovate, gain trust through our actions and whatever the project, we™re in it for the long, long term. We work hard to attract and retain the best employees, and we provide opportunities for rich career experiences, and a strong framework for on-going career development. We are committed to building, valuing and promoting diversity and inclusiveness across John Holland.

    location Abbotsford VIC 3067, Australia


  • Training Administration Officer

    Metro Trains Melbourne is a multi-award winning organisation that places our passengers and employees at the centre of everything we do. We run the city™s metropolitan rail service that transports over 400,000 passengers each day, and work towards our vision of connecting people and places “ for a growing Melbourne. Metro serves a diverse community and we are equally committed to developing a diverse and inclusive workforce which provides a rewarding work culture. We offer our employees a collaborative environment, opportunities to learn new skills and a flexible worklife balance. Position Purpose To provide professional, customer focused administrative support to the Metro Academy team. Reporting to the Academy Coordination Manager, this role will be accountable for but not limited to- Provide general administrative services to Metro Academy to support the day to day business operations Taking inbound call enquiries regarding training programs Word processing, drafting routine correspondence, photocopying and scanning of student documents Arrange room bookings and catering for training Ensure that the Metro Academy training facility is presentable and in working order for our trainers trainees Be the first point of call for maintenance issues at Metro Academy Monitor and maintain consumables and stationary supplies to ensure adequate supplies are available at all times in Metro Academy Reception duties and mail distribution Update, maintain and generate reports from various databases to ensure reporting requirements are met. Data entry of results and the production of reports in the Learning Management System Production of Track Safety cards to internal Metro employees Any other duties as specified by the manager To be considered for this role you will need the following- A certificate level qualification with post certificate relevant work experience or An equivalent combination or relevant customer serviceadministration experience If what you™ve read resonates with your values, experience and career aspiration then we want to hear from you Please submit your application by Friday, 8th February 2019. Metro is an equal opportunity employer that embraces diversity and inclusion. Metro encourages all interested applicants to apply, but only applicants with the right to live and work in Australia will be considered for this position.

    location Melbourne VIC 3000, Australia


  • Business Services Assistant

    Maddocks is committed to making a difference for our clients, our people and the communities in which we operate. Our Shared Services team is pivotal to our success. They work closely with our lawyers to help deliver an outstanding level service to our Australian and international clients. About the role We are currently looking for a Business Services Assistant to join our Melbourne office on a fixed term contract from 1st April to 21st June 2019. Working hours are generally 730am-4pm. You will have responsibilities and involvement in a wide range of areas, including facilities, catering and our mail room. Your duties will include Ensuring meeting rooms are clean and set up for meetings and functions as required Checking rooms for AV, telephony and other associated requirements and reporting issues to the Facilities Manager Perform Facilities requests such as toner replacements and other minor tasks Provide assistance to the Records and Safe Custody team Assist with general maintenance issues Restocking stationery cupboards and utility rooms Cleaning and arranging storerooms, packing away stock Packing and unpacking dishwashers Clearing meeting rooms Assisting with the setup of boardroom functions Assist with the clearing and resetting of boardroom functions Provide ad-hoc reception coverage when required Perform bank deposits and other mailroom duties as required About you Given the importance we place on client service, we are looking for someone who is professional, well presented and is willing to go above and beyond. You will also need to be flexible with a can do attitude as you will be required to switch between tasks when urgent matters arise. To be successful in this role you will have A professional and courteous nature with a flexible, pro-active attitude Excellent interpersonal skills, with the ability to communicate effectively at all levels A strong attention to detail Proactive and able to use initiative The ability to work autonomously and as part of a team Experience in a corporate environment will be highly regarded, however is not essential. About us We are a proudly independent Australian law firm that works closely with corporations, businesses and governments throughout Australia and internationally. We have a particular focus on the built environment, education, government, healthcare and technology sectors. What makes us unique We understand that our people are our greatest asset and we invest heavily in attracting and retaining the best. We value collaboration, knowledge sharing and high standards of professionalism. We look for diversity of experience and background and then provide the tools and training for career success. We are proud leaders of the legal profession when it comes to promoting a diverse workforce. We have been an Equal Opportunity for Women in the Workplace Agency (EOWA) Employer of Choice for Women every year since 2004. We promote diversity internally through our Maddocks Women and Maddocks Pride groups and we are committed to sustainability, through our membership of the Australian Legal Sector Alliance (AusLSA). Interested? If you™re interested in working at Maddocks, we want to hear from you, so please submit your CV and covering letter through the Apply Now button.

    location Melbourne VIC 3000, Australia


  • Driver / Concierge / Administration Assistant

    THE GROUP The Zagame Automotive Group is an industry leading automotive company which houses premium brands including Ferrari, Maserati, Aston Martin, Audi, Lamborghini, McLaren, Rolls-Royce, Alfa Romeo, Fiat and Lotus. With thirteen dealerships located throughout Melbourne, the Zagame Automotive Group is a family business with a supportive culture that rewards, recognises and develops talent. THE POSITION Working alongside the Audi Richmond Service Department, you will assist with Welcoming, greeting and coordinating Service and Sales customers to deliver a premium customer experience. Chauffeuring customers to and from the Service Centre. Picking up and dropping off customer vehicles. Daily banking duties Assisting the Service Department with ad hoc administration tasks including organization of repair orders. KEY SELECTION CRITERIA The successful candidate will have Proven ability to demonstrate attention to detail and the prioritization of work flow. Professional customer service ethic and the ability to adhere to a changing environment. Ability to work both autonomously and as a member of the team. Clear and confident communication skills, both verbal and written. Ability to establish, maintain and strengthen relationships with relevant stakeholders. Must hold a valid drivers licence and be able to operate manual vehicles If you believe you have what it takes to make this position your own, we encourage you to apply now. Only shortlisted applicants will be contacted.

    location Richmond VIC, Australia


  • Part-time - Finance Assistant

    About BDO BDO is the largest mid-market professional service provider globally, with the depth and breadth of services and expertise to deliver on all of our clients™ needs. At BDO, exceptional client service underpins our belief system and all aspects of service delivery to our clients. Our culture is collaborative and personal, and we recognise that to deliver exceptional service, we must provide an empowering and flexible environment for our people. Current Opportunity This role will provide specific full function accounting support to the Migration Services team. Working with the Migration Services team, this role will provide support and guidance to the team in regards to any financial activity, including debtors, with a focus on delivering a high standard of service. BDO Migration Services is an incorporated immigration legal practice which specialises in all aspects of Australian immigration and nationality law for corporate and private clients. Duties and Responsibilities Manage all accounting related tasks for the Migration Services (MS) team, including Trust Accounting Maintenance of trust account, including daily reconciliation Generation and processing of weekly trust to office transfers Document maintenance and preparation for statutory trust account audit MS Credit Control Maintenance of MS debtor portfolio Maintain contact with clients to chase debt Generation of monthly debtors reports as required. Daily processing of receipts System allocation of deposits Generation of weekly Work in Progress (WIP) reports General Finance Daily reconciliation of general bank account Oversight and top up of general expense account Payment of third party suppliers from Leap Migration Processing of client disbursements from expense charge card Running of monthly staff utilisation statistics from Leap Migration General full function accounting resource for Migration Services business unit Other Responsibilities Performance of other duties as directed Qualifications, Skills and Experience Required Knowledge of legal billing practices and LEAP software would be ideal Demonstrated ability in the use of computer applications including financial accounting systems and Microsoft Office Suite Great Plains, APS ProMaster experience would be an advantage Previous experience in similar role (desirable) Relevant Diploma or Certificate preferred, but not essential (minimum completion of VCE) Aptitude for numbers Analytical and investigative skills Excellent organisation and time management skills Strong written and verbal communication skills Excellent attention to detail Ability to work effectively in a team environment Assumes responsibility and accountability Is willing and driven, demonstrates initiative and takes a proactive approach Presents self in a professional manner and good communicator What we will offer you In addition to an industry competitive salary package and a broad range of employee benefits, BDO offers a culture that emphasises career growth, professional development, collaborative culture, workplace flexibility and global opportunities. To submit your application please click Apply Now Recruitment Agencies - thank you for thinking of us, however we do endeavour to fill our opportunities through direct channels wherever possible. If we find that we do need agency assistance, we™ll be in touch.

    location Melbourne VIC 3000, Australia


  • Quotes Order Entry Administrator - Maternity Leave Role

    Claytons (AUST) is a leading manufacturer of kitchen and lifestyle joinery products. We design, manufacture, supply and install the highest quality kitchens, bathrooms and lifestyle joinery with prompt and reliable customer service nationally. Our product offer consists of joinery, stone bench tops and glass splash backs. Claytons (AUST) is dedicated to being recognised as Australia™s lead manufacturer of lifestyle joinery through an emphasis in quality assurance, lean manufacturing processes and innovative joinery design. We are looking for a Quotes Order Entry Administrator - Maternity Leave Cover for a 12 month period, with the possibility for a further engagement. You must be competent on a computer, and have knowledge of the MS Suite of products (Including Outlook, Excel and Word). Be a confident operator, with fast and accurate typing skills. This role will suit an individual with Administration skills and wanting something fresh and new. You will need to be a self starter, willing to learn and contribute. You will have lots of energy and initiative. You are a quick learner and have a solid customer service ethic. You are happy to work both autonomously and within a team. You will be working in a professional Design environment, with creative and clever people. Being a pivotal role, you will get along well with others and enjoy shaping this role to contribute to the business success. To be considered for the role you must have a good level of Administration skills. You must have a good attitude and be willing to learn. Any experience in an Administration role and or with a kitchenjoinery industry would be looked upon favourably. As this is an entry level role, training on internaljob specific IT systems will be provided to the successful candidate. If you believe you are the right candidate for this role, please apply with your cover letter and resume on Seek.

    location Tarneit VIC 3029, Australia


  • Customer Service Officer

    The Role Working within a supportive and hardworking help desk team, the role of Customer Service Officer is to be the voice of Extend and provide support to our families and school communities via phone and email. Key Responsibilities Frontline customer service via phone email enquiries. Administration of child attendance, enrolment, government subsidies and billing enquiries. Coordination and distribution of information for services. Liaison with school stakeholders for daily operation changes. Database management. Essential Criteria Relevant experience preferably in a fast-paced customer service role. Demonstrated professional customer interactions via phone and email. Demonstrated effective problem solving, organisational and interpersonal skills. Accuracy and attention to details. Proficiency with Microsoft Office and Google Applications. The Benefits Full time role (Monday - Friday) Great training and career development opportunities Very positive culture, engaging team and supportive management The Team The difference is Extend. There has never been a better time to join our dynamic and passionate team. We are seeking an individual who is looking for an exciting, challenging and rewarding career. At Extend our focus is on quality - providing the opportunities kids should have through engaging and educational activities. If this resonates with you, then join the team with a difference How to Apply This is a great career opportunity for a suitable candidate seeking dynamic role with a national family owned and operated OSHC provider. Please submit your Cover Letter and Resume today. For more information please contact 0484 131 116.

    location Melbourne VIC 3000, Australia


  • Receptionist / Accounts Assistant

    The Opportunity Inhabit is seeking a friendly, reliable and hard-working individual to join our busy Melbourne office in a ReceptionistAccounts Assistant role. This is an excellent permanent opportunity for a motivated individual who is efficient, well organised, with the right attitude and willingness to learn You will be the front face of our business where you will work autonomously and be the person responsible for handling all phone enquiries. You will also be assisting and processing accounts functions. After 12 months, this role will transition into more of an accounts focused position (with some reception duties) due to this role being maternity leave cover. The Role includes Front line reception, answering phones, re-direct calls or take adequate messages Greet, assist andor direct visitors, including offeringmaking refreshments for all external meetings Ensure the office is presentable by maintaining office, meeting room kitchen cleanliness, regular dishwasher upload and unload throughout the day General accounts payable functions, including processing monthly invoices and staff claims General accounts receivable functions, including entering monthly sales receipts and payment allocations Matching credit card receipts, processing credit card statements and inter-company transactions Assisting in entering bank related transactions Actioning debtor™s inquiries and debtors accounts reconciliations Book couriers, manage inward outward correspondencemail, ensuring all outwards mail is posted on the day provided Admin support for the Office Administrator and the team including data entry, daily email inbox redirection, formatting documents in Microsoft Office (Excel and Word), filing, scanning, binding etc. Assisting in travel arrangements and organising catering Orderingrestocking of stationery general office consumables First aider and fire warden duties (training will be provided) Ad Hoc duties About You (Key Selection Criteria) Excellent communication skills both written verbal Professional telephone manner Responsible, positive attitude, dedicated and hardworking Ability to manage multiple tasks Strong attention to detail and accuracy Proficient Microsoft Office skills A qualification in Accounting desirable How to Apply Click on the Apply button below and upload CV, Cover Letter, and Academic Transcripts. Please address the above Key Selection Criteria in your Cover Letter. We thank all candidates for the interest in this role at Inhabit, however due to anticipated response, only short-listed applications can be contacted. Please no agencies

    location Melbourne VIC 3000, Australia


  • Executive Assistant

    About the business and the role Based in the Ernst Young building on Exhibition Street in the CBD, an exciting opportunity exists to join Foley Durham, a privately owned independent Executive Search firm offering deep experience as a trusted advisor to many CEOs and Boards across ASX listed, Private Equity and SMEs in C-suite level talent identification and acquisition. Our philosophy is to develop deep and committed relationships with a small number of clients and help them deliver superior performance by optimising the composition of their Board and Executive team. We are seeking to appoint an Executive Assistant (EA) with 5+ years experience to take responsibility for the day to day operations of the business and provide administrative support to a team of 3 Search consultants. Job tasks and responsibilities Specifically, your role will involve Managing the day to day operations of the office including tenancy matters, provision of IT support, maintenance integration of all systems, account relationship management, supplies etc. Managing the day to day purchases, sales and expenses of the business, liaising with external Accountant on tax matters and conducting monthly payroll Assisting the Managing Director with staffing matters such as employment contracts, commission tracking, reporting etc. Organising regular client and candidate events in conjunction with Search consultants Managing Social Media accounts and company website including content updates, blog posts, publishing articles of interest etc. Maintaining the CRM system, resolving issues, ensuring records are current and Search consultants are updating regularly providing general day to day administrative support, such as preparing candidate resumes and proposals to present to clients formatting and posting job advertisements on various platforms conducting searches of talent pools in LinkedIn Recruiter and the firms database arranging Probity Checks and Psychometric Assessments for candidates scheduling meetings and booking travel arrangements developing and improving processes within the firm. Skills and experience To be successful in this autonomous role, you will exhibit a demonstrable track record as a hands on and commercially minded EA where you bring initiative, innovation, attention to detail, a customer focus and resourcefulness to achieve timely outcomes. First class communication, presentation and influencing skills will be required in addition to exceptional IT competencies. Prior use of LinkedIn Recruiter andor Jobscience (Salesforce) will be highly regarded.

    location Melbourne VIC 3000, Australia


  • Creative Personal Assistant

    location Camberwell Arcade, Camberwell VIC 3124, Australia


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